Weybridge Decorative & Fine Arts Society

A Member Society of NADFAS

www.weybridgedfas.org.uk

Chairman: Hugh Walker, Vice Chairman & Programme Secretary: Marjorie Tarring, Treasurer: Margaret Waghorn, Secretary: Stephen Hayes, Membership: Liz Moore, Meeting Arrangements: Joanna Collinson-Jones, Special Interest Days: Jennifer Rothera

MINUTES of the eleventh Annual General Meeting held at Whiteley Village Hall, Walton-on-Thames TK12 4EH at 10.00 am on Wednesday 8th September 2010

Present: 133 members and Prof. Ian Beckett (lecturer).

1. Apologies for absence and welcome to members

In welcoming members to the eleventh Annual General Meeting of Weybridge Group DFAS, Hugh Walker, Chairman of the Society, recorded that apologies for absence had been received from 12 members.

2. Minutes of the tenth Annual General Meeting

The minutes of the Annual General Meeting held on 9th September 2009 having been made available to all members, Susan Trotter proposed, and Gillian Williams seconded, and the members present voted unanimously by a show of hands that they be approved.

3. Committee Report

Hugh Walker presented the Committee Report which had been made available to all members.

He said that the last year had been successful and enjoyable. The subscription was to be raised to £40 due to the higher cost of running the Society; it had been held for 6 years. He said that most lecturers used digital material, and he thanked Stephen Gillam-Smith for operating and setting this up.

He expressed thanks to the Warden of Whiteley Village and his staff for use of the hall and their co-operation generally. He thanked all members who helped with the car parking, and Eva Paige and Sylvia Webber who helped with the coffee.

He expressed thanks to retiring committee members, Clare Mitchelmore who was responsible for visits and was joint vice chairman, Brian McKenna who was retiring as treasurer, Peter Gorty who was responsible for special interest days, and Carla Bounds who was responsible for heritage volunteers and young arts.

He said there was a shortage of members willing and able to serve on the committee. It had not proved possible to replace Marjorie Tarring as programme secretary, and she had kindly agreed to serve as vice chairman and programme secretary for a further year. It had not been possible to find a member to serve on the committee as responsible for visits, but Tony Collinson-Jones had kindly agreed to organize these on an ad hoc basis. It had not been possible to find a member to serve on the committee as responsible for young arts and heritage volunteers, but Carla Bounds had agreed to continue keep an eye on these matters though no longer on the committee.

He thanked Margaret Waghorn for her work as Financial Examiner.

Approval of the Committee Report was requested; Jim Gordon proposed, and Caroline Gardner seconded, and the members present unanimously voted by a show of hands that the Committee Report be approved.

4. Accounts for the year to 30th June 2010

Brian McKenna, Treasurer, presented the accounts which had been made available to all members. He said that on the income side, the total income was £209 less than the previous year, and the total expenditure had increased by £1,125. The net deficit was £416. On the capital side, the funds in hand at the start of the year were about £18,000, the expenses were primarily the new digital projection equipment which cost £5,918, leaving a reduced cash balance of about £11,000. An increase in the subscription was needed; an increase to £40 would give a small deficit in the current financial year, then a surplus the following year. Approval of the accounts was requested; Tim Simpson proposed, Brian Mepham seconded, and the members present by show of hands unanimously voted that the accounts be approved.

5. Election of officers and committee members

Four members submitted nomination papers to serve as officers on the committee for the ensuing year, and these were individually proposed, seconded and unanimously elected by a show of hands of the members present.

Officers:

		Proposed by:	Seconded by:
Hugh Walker	Chairman	Eva Paige	Sylvia Webber
Marjorie Tarring	Vice Chairman and Programme Secretary	Evelyn Lipmann	Dorothy Voglis
Margaret Waghorn	Treasurer	Brian McKenna	Stephen Hayes
Stephen Hayes	Secretary	Elizabeth Chertkow	Mariana Gorty

Hugh Walker continued with the election of committee members. Three members submitted nomination papers to serve on the committee for the coming year and were proposed, seconded and unanimously elected en bloc by a show of hands of the members present.

Committee Members:

		Proposed by:	Seconded by:
Joanna Collinson-Jones	Meeting Arangements	Lynn Cox	Gillian Williams
Jennifer Rothera	Special Interest Days	Jean Beety	Rick Gardner
Elizabeth Moore	Membership Secretary	Heather Gordon	Elizabeth Denman

6. Financial examiner

Hugh Walker said that Michael Rothera had kindly undertaken the role of financial examiner. Michael Moore proposed, and Yvonne Walker seconded and the members present voted unanimously by a show of hands that he be appointed financial examiner of the annual accounts for the ensuing year.

7. Next AGM

Before closing the meeting, Hugh Walker told members the next annual general meeting would be held on 14th September 2011.